Avoid chargebacks due to errors in guest email address
Wanted to share a problem I had with 2 reservations in the last month. In each case the guest accidently entered a incorrect email address. We send several message to the guest before the arrival date. A welcome letter / information and several notices regarding the charge to their credit card. These messages are sent through the fictitious email address assigned to the guest. Since these 2 guests made an error on their email address, all communication was not delivered. Resulting in no-shows and a charge backs. (unfortunately sales tax was already remitted to the city and state). Booking.com does not have in place programing to alert you of undelivered communications.
To avoid this happening to you. Please reach out to your guest if you receive no response to your communications prior to arrival. If you do not have a phone# for your guest, click on the tab "Report other Chargeback cases" (enter the pin sent to you) Up will pop the 'Dispute defense documentation'.
This document can be used in the case of a disputed chargeback. More importantly this document contains THE ACTUAL EMAIL ADDRESS for the guest. Now sent a email to the guest and see if it bounces back as undeliverable.