Why you need to complete the Know Your Partner (KYP) form
The purpose of the Know Your Partner (KYP) form is to collect specific data from partners to comply with various legal and regulatory requirements.
What’s in this article:
Why you need to complete the Know Your Partner (KYP) form
To comply with legal and regulatory requirements, we’re required to collect specific information from our accommodation partners. To avoid sharing details in multiple places, we gather all the necessary information in one form known as the KYP form.
All accommodation partners will have to provide specific information, depending on whether they are a professional or a private host, and whether they run their business as an individual or as part of a business entity.
The location of your property can also impact the specific details you are asked to provide, as some laws and regulations are country-specific.
How we use this information
Using secure channels, we pass on your information to a third-party provider, who assists us in validating the information against various data sources. This interaction between Booking.com and the third party is fully compliant with privacy regulations.
If the country where your property is located requires us to share data with the government, we will do so in a way that follows privacy regulations.
How often we verify your account
From time to time, we may request you to verify the accuracy of the information you provided. You'll also have the chance to modify any information that may have been changed by submitting the form again.
Accessing and submitting the Know Your Partner (KYP) form
Follow these steps to access, fill in and submit the Know Your Partner (KYP) form:
- Log in to the extranet
- Click on the KYP banner to access the form
- Provide all the required information
- Save and submit the form
Editing your information
To re-submit the form with updated information, please contact your local support team.
Terms we use in the form
Here’s an explanation of the terms we use in the Know Your Partner (KYP) form:
- Individual: a ‘natural person’ (someone with a legal personality) who is an individual human being and is not formed and administered as per corporate law.
- Business entity: an entity that is formed and administered as per corporate law, and engages in business activities, charitable work, or other permitted activities. Business entities are usually formed to sell a product or a service, for example, corporations, partnerships, trusts and NGOs.
- Legal name of accommodation: the official legal name of the property as used in official registration documents.
- Property owner: the legal owner is the individual or business entity who owns the property. If an individual owns the property, they are the legal owner. If a company owns the property, the person who owns the company is the ultimate beneficial owner.
- Property manager (type of manager): a person (or persons) responsible for the daily operations of the property. This can include managing employees, organising marketing activities, coordinating and administering hotel services, and overseeing the provision of catering and accommodation facilities.
- Management company (type of manager): a hotel management company provides day-to-day operations support for a fee, acting as third-party operators in accounting, sales and marketing, food and beverage, human resources, auditing, revenue management, and other services.
- Government officials or government agencies: includes high-ranking officials such as Heads of State, elected officials, and senior government employees, as well as government departments, agencies, and legislative bodies.
- Government-owned: where an entity is wholly owned or controlled (for example, through more than 50% ownership) by a government body or government official.
Legal & Security
- Online security awareness: social engineering
- Online security awareness: phishing
- Preventing unauthorised use of your account
- Securing your account
- Requirements and regulations around surveillance devices
- Digital event security standards
- Guidelines for room key access
- Keeping your property clean and sanitary
- Equipping your home property with safety devices, safety kits and emergency plans
- Protecting your home property with security devices
- Partner Liability Insurance
- Identifying and acting on potential human trafficking of refugees from Ukraine
- Report a security issue
- Online security awareness: malware
- All about our messaging security settings
- Why you need to complete the Know Your Partner (KYP) form
- How can I remove a property or end my partnership with Booking.com?
- My property is under new ownership. What should I do?
- Our animal welfare standards
- Where to find your General Delivery Terms (GDT)
- Complying with European Union consumer law
- Mandatory host type (professional/private) assessment
- How does parity work?
- Offer transparency and clarity through simpler policies
- Our Supplier Code of Conduct
- Meeting legal requirements for tourist accommodation in French Polynesia
- Understanding Force Majeure
- Handling emergency closures
- Supporting partners in Ukraine during the war
- VAT and tax withholding legislation in Mexico
- Energy performance certificate requirements for properties in Spain
- Understanding short-term rentals
- Short-term rentals: FAQs
- DAC7: FAQs
- Everything you need to know about DAC7
- Non-discrimination guidelines when accepting or declining a booking request
- Laws and regulations for short-term rentals in Asia-Pacific
- Laws and regulations for short-term rentals in South America
- Laws and regulations for short-term rentals in North America
- Laws and regulations for short-term rentals in Europe, the Middle East and Africa
- Israel VAT display and additional charges
- Short-term rental licence requirements in New York City, NY
- Everything you need to know about Sharing Economy Reporting Regime (SERR)
- Everything you need to know about the Digital Services Act (DSA)
- Welcoming guests with assistance animals
- Statement on Non-discrimination, Harassment and Abuse
- Accommodation Agreement and General Delivery Terms
- Everything you need to know about the compliance centre