Why you need to complete the Know Your Partner (KYP) form

The purpose of the Know Your Partner (KYP) form is to collect specific data from partners to comply with various legal and regulatory requirements.

What’s in this article:

Why you need to complete the Know Your Partner (KYP) form

To comply with legal and regulatory requirements, we’re required to collect specific information from our accommodation partners. To avoid sharing details in multiple places, we gather all the necessary information in one form known as the KYP form.

All accommodation partners go through the same verification process, including those who occasionally rent out their accommodations privately. If this applies to you, indicate that you run the business as an individual, and the necessary questions will be shown.

The location of your property can also impact the specific details you are asked to provide, as some laws and regulations are country-specific.

How we use this information

Using secure channels, we pass on your information to a third-party provider, who assists us in validating the information against various data sources. This interaction between Booking.com and the third party is fully compliant with privacy regulations.

If the country where your property is located requires us to share data with the government, we will do so in a way that follows privacy regulations.

How often we verify your account

From time to time, we may request you to verify the accuracy of the information you provided. You'll also have the chance to modify any information that may have been changed by submitting the form again.

Accessing and submitting the Know Your Partner (KYP) form

Follow these steps to access, fill in and submit the Know Your Partner (KYP) form:

1. Log in to the extranet

2. Click on the KYP banner to access the form

3. Provide all the required information

4. Save and submit the form

Editing your information

To re-submit the form with updated information, please contact your local support team.

Terms we use in the form

Here’s an explanation of the terms we use in the Know Your Partner (KYP) form:

• Individual: a ‘natural person’ (someone with a legal personality) who is an individual human being and is not formed and administered as per corporate law.
• Business entity: an entity that is formed and administered as per corporate law, and engages in business activities, charitable work, or other permitted activities. Business entities are usually formed to sell a product or a service, for example, corporations, partnerships, trusts and NGOs.
• Legal name of accommodation: the official legal name of the property as used in official registration documents.
• Property owner: the legal owner is the individual or business entity who owns the property. If an individual owns the property, they are the legal owner. If a company owns the property, the person who owns the company is the ultimate beneficial owner.
• Property manager (type of manager): a person (or persons) responsible for the daily operations of the property. This can include managing employees, organising marketing activities, coordinating and administering hotel services, and overseeing the provision of catering and accommodation facilities.
• Management company (type of manager): a hotel management company provides day-to-day operations support for a fee, acting as third-party operators in accounting, sales and marketing, food and beverage, human resources, auditing, revenue management, and other services.
• Government officials or government agencies: includes high-ranking officials such as Heads of State, elected officials, and senior government employees, as well as government departments, agencies, and legislative bodies.
• Government-owned: where an entity is wholly owned or controlled (for example, through more than 50% ownership) by a government body or government official.