Everything you need to know about the Know Your Partner (KYP) form

Updated 1 week ago | 8 min read
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The purpose of the Know Your Partner (KYP) form is to collect specific data from accommodation partners to help meet regulatory requirements. You can find the KYP form in the Extranet’s compliance center.


In this article:


What the Know Your Partner (KYP) form is and why it’s needed

To comply with regulatory requirements, we need to collect specific information from our accommodation partners. We gather all the necessary information in one place – the compliance center.

Your business address/main residence address and/or your property’s location can impact the details you’re asked to provide since some laws and regulations are country-specific.

You can provide this information by accessing the KYP form from your Extranet account.

 

Go to the compliance center


What information needs to be provided

If you work with us using a business entity, you may be asked to provide the following information:

  • Type of business structure 
  • Full legal name (pre-filled from your contract – you can modify it by updating your agreement details)
  • Tax Identification Number (and issuing country)
  • Value Added Tax number
  • Business registration number
  • Name of trade register in which you registered your business, if applicable
  • Registered business address (including country)

If you work with us as an individual conducting business via our platform, you may be asked to provide the following information:

  • Full name as it appears on your passport or ID (pre-filled from your contract – you can modify it by updating your agreement details)
  • Tax Identification Number (and issuing country)
  • Value Added Tax number
  • Primary residence
  • Date of birth
  • Country and city of birth

Depending on the regulation that applies to you, we may require you to provide proof of address and a copy of your identification document. We use this to verify your identity and information to comply with various regulations. We may also verify the details you submit against publicly accessible third-party databases.

If there’s an issue verifying the details you submit, we’ll contact you via email to request a resubmission for manual verification by a member of our team.

Keep in mind that only primary account holders can access the compliance center.


How we use this information

We only use the information you provide for identification purposes as required by law. We may share this information with third parties who provide services to us and are under contractual obligation to use the information only to provide us with the services. Under certain circumstances, we may legally be obligated to share your data with certain law enforcement or regulatory authorities.


Editing your information

If you need to change your data, resubmit the KYP form in the compliance center. Any changes you make will only be reflected in the next reporting cycle. 

If you’d like to change the name on the signed contract—and, therefore, the person whose information we’ll collect—you’ll need to go through our re-contracting process.


What happens if you don’t complete the KYP form?

The consequences of not providing the necessary information through the KYP form differ per regulation, but if you don’t provide your data on time, you won’t have full access to our services. More information on deadlines and consequences for your properties can be found in the compliance center.


Can you submit the KYP form after the deadline?

Yes, but there will be consequences for your property until you submit the KYP form. Once verified, these consequences will be lifted.


Where can you find your business registration number, Tax Identification Number (TIN), and Value-Add Tax (VAT) numbers?

As a business entity conducting business via Booking.com, you must report the following numbers.
For a business entity

  • Business registration number (BRN) – This is first obtained when you register your business, and in most cases provided by a Chamber of Commerce or company registry (the country in which your business is registered). Visit this site to check that your BRN is correct. 
  • Tax Identification Number (TIN) – This is provided by the local tax authorities. If your tax residency is in the EU, check that your TIN is correct with this site.
  • VAT number – This is also provided by the local tax authorities. Note: BRN, TIN, and VAT numbers can be the same in some countries. In this case, you’d need to insert this number more than once.

For an individual conducting business through our platform and considered a business by Booking.com from a tax perspective:

  • Tax Identification Number (TIN) – This is provided by the local tax authorities. Visit this site to check that your TIN is correct. 
  • VAT number – This is also provided by the local tax authorities. Note: TIN and VAT numbers can be the same in some countries. In this case, you would insert this number twice.

We recommend contacting your accountant or local tax advisor if you’re unsure where to find these specific numbers.

 

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