Why you need to complete the Know Your Partner (KYP) form

Updated 1 month ago | 5 min read
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The purpose of the Know Your Partner (KYP) form is to collect specific data from partners to comply with various legal and regulatory requirements.


In this article:


Why you need to complete the Know Your Partner (KYP) form

To comply with legal and regulatory requirements, we must collect specific information from our accommodation partners. To avoid sharing details in multiple places, we gather all the necessary information in one form – the KYP form.

All accommodation partners will have to provide specific information depending on whether they’re a professional or private host, and whether they run their business as an individual or as part of a business entity.

Your property’s location can also impact the details you’re asked to provide, since some laws and regulations are country-specific.


How we use this information

Using secure channels, we pass your information to a third-party provider who assists us in validating it against various data sources. This interaction between Booking.com and the third party is fully compliant with privacy regulations.

If the country where your property is located requires us to share data with the government, we’ll do so in a way that follows privacy regulations.


How often we verify your account

From time to time, we may request you to verify the accuracy of the information you provided. You'll also be able to modify any information that may have changed by submitting the form again.


Accessing and submitting the Know Your Partner (KYP) form

Follow these steps to access, fill out, and submit the Know Your Partner (KYP) form:

  1. Log in to the Extranet
  2. Click the KYP banner to access the form
  3. Provide all the required information
  4. Save and submit the form

Editing your information

To re-submit the form with updated information, contact your local support team.


Terms we use in the form

Here’s an explanation of the terms we use in the Know Your Partner (KYP) form:

  • Individual: a “natural person” (someone with a legal personality) who is an individual human being, not formed and administered as per corporate law.
  • Business entity: an entity that’s formed and administered as per corporate law and engages in business activities, charitable work, or other permitted activities. Business entities (e.g. corporations, partnerships, trusts, NGOs) are usually formed to sell a product or a service.
  • Legal name of accommodation: the official legal name of the property as used in official registration documents.
  • Property owner: the legal owner is the individual or business entity who owns the property. If an individual owns the property, they’re the legal owner. If a company owns the property, the person who owns the company is the ultimate beneficial owner.
  • Property manager (type of manager): a person or persons responsible for the property’s daily operations. This can include managing employees, organizing marketing activities, coordinating and administering hotel services, and overseeing the provision of catering and accommodation facilities.
  • Management company (type of manager): a hotel management company provides day-to-day operations support for a fee, acting as third-party operators in accounting, sales and marketing, food and beverage, human resources, auditing, revenue management, and other services.
  • Government officials or government agencies: includes high-ranking officials such as heads of state, elected officials, and senior government employees as well as government departments, agencies, and legislative bodies.
  • Government-owned: an entity wholly owned or controlled by a government body or official (e.g. through more than 50% ownership).

 

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