Feature that allows guests to change dates during Force Majeure
The safety of our partners and guests is of utmost importance. As a result of the official travel advice received from Government organizations about the coronavirus (COVID-19), we’ve declared Force Majeure (FM) for impacted countries and reservations. FM also covers individual cases where restrictions make it impossible, illegal, or prevent guests from traveling to or staying at the accommodation (in accordance with the applicable General Delivery Terms).
To support partners, we’ve developed a new feature that allows guests to not only cancel their reservations but also change their stay dates for non-refundable reservations if FM conditions apply to their bookings.
What does this mean for partners?
As part of FM procedures, guests have the option to cancel their bookings for free in all situations where Force Majeure has been declared. Starting now, we will allow eligible guests to change the check-in and check-out dates of their non-refundable reservations. This is processed via Booking.com, and partners don’t need to take any action.
However, in order to streamline and automate this process as much as possible, we urge affected partners to expand their calendar availability so guests will be able to choose new stay dates without needing to contact partners directly.
Which guests are eligible?
Eligible guests are those who:
1) are unable to travel to or stay at accommodations located in areas that are severely affected and where we've declared Force Majeure,
2) and have non-refundable reservations,
3) with check-in dates that have not yet passed,
4) and where the total duration of the adjusted reservation is the same or greater than the original reservation.
All the criteria above must be met in order for guests to be eligible.
Does this change reservation conditions?
In situations where, after a date change, the reservation price is the same or greater than the already existing reservation, both the partner and guest will receive an automatic confirmation of the booking being moved to the future.
No changes will be made to the reservation regarding:
- Included services (such as breakfast)
- Cancellation policies
- Payment methods
However, in situations where the reservation price for the changed dates is lower than the existing reservation, or the partner has no availability during the dates selected by the guest, the guest will be immediately prompted to contact the partner through Booking.com’s messaging systems. From there, they will be able to discuss and—where possible—agree on new reservation dates.
How can I prepare for this?
We strongly recommend that all affected accommodations revisit their calendar and update their availability for a minimum of 12 months in advance to allow guests to change their reservation dates.