Managing cancellations effectively

We canʼt prevent cancellations completely, but we can help you control certain scenarios, minimize their business impact, and ultimately secure more income.

We listened to your feedback and put together some tips on using our solutions to reduce your workload, costs, and the risk of ending up with empty rooms.

Explore scenarios

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scenario 1 trial

 

Scenario 1: Your cancellation rate is higher than that of similar properties in your area 

Explore this scenario

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cancellation advice scenario 1

 

Scenario 2: You’re losing income because of last-minute cancellations and no-shows

Explore this scenario

 


 

Scenario 1: Your cancellation rate is higher than similar properties in your area

 

If the "Cancellation characteristics" report on the Extranet says your property has a higher-than-average cancellation rate, here are some suggestions to help you reverse that trend:

 

Check your own cancellation rate

 

 

 

 

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cancellations report_advice page

Note: Your ‘Cancellation characteristics’ report shows the percentage of cancelled bookings. Your ‘Opportunity Centre’ shows the proportion between the monetary value of cancellations and bookings received in the last 30 days. So you may notice a difference between the two values.

Our advice Solutions
• Offer a mix of rates and policies—discounted, non-refundable, flexible—to appeal to all kinds of guests. Rate plans

• For non-refundable rates, verify credit cards up front, pre-authorize a small amount, or request a prepayment.

• Manage and minimize your risk for all rates and policies.

Cancellation 

and prepayment policies

 

• Offer multiple payment options—including the option to online—to increase your chances of securing revenue. Online Payments

 

• Use message templates and the Pulse app to reply to guests quickly, ease doubts, and reduce cancellation risks.

Messaging tools

 

Pulse

• Check your "Cancellation characteristics" report on the Extranet regularly to track your progress. Cancellations report

 


 

Scenario 2: You’re losing income on last-minute cancellations and no-shows

We know last-minute cancellations and no-shows can be especially harmful to your business, and leave you without the time or resources to recover your lost income. Here are some suggestions to help you avoid these situations*.

*For properties and/or markets that can offer non-refundable policies

Our advice Solutions
• Set up prepayment or deposit policies to secure revenue up front, or pre-authorize the cost of the first night to reduce no-shows. Cancellation and prepayment policies

• See how far ahead guests book in your cancellation report, then add attractive rates and less flexible policies for book windows that are canceled most.

• Only accept cash? Add non-refundable rates and a deposit policy to minimize reservations from indecisive bookers.
Rate plans

Reduce cancellationsʼ impact on your revenue – let us resell rooms for you:

 

• Ask for a replacement guest, and weʼll give your canceled room a marketing push for up to 24 hours. (Requires you to offer flexible cancellations)

 

• Sign up for Risk-Free Reservations and weʼll try to resell your canceled room, guaranteeing you payment either way. (Requires you to have a prepayment policy and meet eligibility criteria)

 

 

Ask for a replacement guest

 

Risk-free reservations

 

 

Want to explore more ways to reduce cancellations and their impact on your business?

Check out yout guide to cancellations

 

Want to hear your fellow partnersʼ advice on cancellations?

Get tips from the Partner Community